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Business Central Pricing Changes

June 19, 2025

Microsoft officially announced a Dynamics 365 Business Central pricing update effective October 1, 2025. This is the first price adjustment in over five years.¹ If you’re a current user or considering adopting Business Central, you likely have questions about what’s changing and why. So, before you sound the alarm, let us help you make it make sense.

Overview of the Price Change

After keeping prices steady for years, Microsoft is making a modest pricing update to Business Central starting October 1, 2025. This change will apply to new subscriptions from that date and existing subscriptions at their first renewal on or after October 1.²

So, what’s changing?

Microsoft is adjusting the pricing for three key Business Central license types—Essentials, Premium, and Device—while also increasing the included storage:

Essentials: was $70/mo with 2GB, now $80/mo with 3GB
Premium: was $100/mo with 3GB, now $110/mo with 5GB
Device: was $40/mo with 1GB, now $45/mo with 1.5GB

In short, prices are going up about 10–15%, but this is the first increase in years, and it comes with more value built in. While no one loves a price hike, this one reflects the growing functionality of Business Central.

Why the Price Is Going Up: More Value, More Capability

You might be wondering why Microsoft is raising the price of Business Central after all this time. The short answer? You’re getting a lot more for your money now. Business Central has evolved dramatically over the past few years, and the new pricing reflects just how much more it can do. Here’s a quick look at what’s been added:

Copilot features built right into Business Central
AI-driven financial analysis and account reconciliation
Smarter, more flexible reporting for finance and manufacturing
Stronger integration with Microsoft Power Platform
A new sustainability module
Master data management tools
Expanded localization and global support

In Microsoft’s words, their goal with Business Central is still the same: help businesses grow and scale without compromise. This price update helps ensure they can deliver more value, innovation, and tools to support your success.

Thinking About Switching to Another ERP?

When prices go up, it’s natural to look around and ask: Am I still getting the best value? Let’s take a moment to see how Business Central’s new pricing compares to other options out there.

QuickBooks

QuickBooks Online runs from $35–$235/month, depending on the plan. It’s budget-friendly for basic accounting, but as your business grows, you’ll likely need to bolt on extra tools for inventory, project tracking, or advanced reporting.³

NetSuite

NetSuite is a strong ERP option, but it comes at a steep price: usually $999/month base, plus $99 per user, plus extra fees for modules, storage, and support. It averages about Averages $10,000+ per year.⁴

Business Central: Scalable, Affordable, All-in-One

Business Central keeps it simple: no base fee, just a $80–$110/user rate that includes a complete ERP suite. More depth than QuickBooks. More affordable than NetSuite. Plus, it consolidates tools, includes regular updates, and comes backed by the Microsoft ecosystem.

Bottom line: Even after the price change, Business Central remains one of the best values in cloud ERP, especially for businesses that want to scale without overcomplicating their tech stack.

What Should You Do Next? 4 Practical Steps

A price change doesn’t have to throw off your plans. With the right strategy, you can keep getting strong value from Business Central. Here are four smart next steps to consider:

Check Your Renewal Date: If your renewal happens shortly after October 1, consider renewing early or extending your term before September 30. You can lock in today’s pricing for up to three years when you commit to a 12-, 24-, or 36-month term ahead of the increase.
Add Users or Upgrade Now: Planning to add users or upgrade from Essentials to Premium? Do it now to secure 2023–2025 pricing before the new rates take effect.
Maximize What You Already Have: Are you using everything Business Central offers, such as Copilot or enhanced reporting? If not, now’s the time to explore training or consulting. We can help you unlock the full value of your investment.
Stay in the Loop: Microsoft will likely continue evolving licensing and features. Follow us on LinkedIn for real-time updates, and know that we’re here to help you make informed decisions.